WHAT OUR CLIENTS ARE SAYING

""HelmsBriscoe CONVENIENCE. In a world where everything is last minute they are there for you. They do the negotiating and make the tedious portions of my meeting planning a breeze.

~ Janssen Pharmaceuticals

Our job is to help make your job easier. We take the time-consuming task of locating, contacting, and evaluating appropriate sites for your organization’s meetings off your desk. Industry research shows that 40% of meeting planning time is spent on site selection -- contacting hotels, reviewing information, searching websites, returning countless phone calls and emails. We give you that time back and here’s how:

• The Agreement – When your organization elects to utilize our services…we go to work for you! There is no written agreement or long term contracts to sign. We earn your business with every project.
• The Requirements – You provide the basic requirements for the program: preferred location(s); preferred dates; meeting/function requirements; number of sleeping rooms and other pertinent information important to the meeting or event.
• Let The Search Begin! – We search domestic and international hotels to locate properties that fit your needs. A request for proposal representing your needs is sent to the hotels for their review and response. Our internal systems provide rate histories and comments from other clients and associates about hotels under consideration.
• Response Grid/Search Results – Responses from the hotels outlining their pricing, details and terms along with our internal information are prepared in a customized format for your review, typically within 48 hours of starting the search.
• Narrowing The Decision – Using the information provided, you select hotels of interest. Sales kits are provided, site visits arranged if needed, and proposals/contracts requested for review.
• Negotiations And The Final Selection – The hotel contract is negotiated, reviewed and prepared for signature. You are always in control. Once you approve the contract we will continue to assist you throughout the program to manage "cut off" dates, resolve challenges and collect post meeting data.
• Working For You – There is no need to budget for HelmsBriscoe’s site selection services because there is no charge for what we do. We are compensated with a placement fee from the property that you select. Because we work with every hotel in the world, our findings and recommendations are based on matching your criteria. And because we are your agent, not the hotel’s, our goal is to meet YOUR needs to select the best location, at the best price with the most favorable contract terms.