Meeting planners today are under increasing pressure to do more with less. Travel budgets are shrinking, room inventory is constrained, and sales support levels at hotels are on the decline. In addition, new demands for hybrid and virtual meeting solutions are on the rise. HelmsBriscoe helps meeting planners overcome these challenges by combining our collective expertise and buying power to gain insights and concessions into the broadest possible set of hotels, venues, and technologies.
Once we identify venues and solutions that match your criteria, we negotiate rates and concessions and facilitate the contracting process. As a client, you receive the highest possible return on your meeting, all at no cost to you!
Strategize
Research meeting history
Work to set meeting objectives, budget and requirements
Utilize HelmsBriscoe’s proprietary resources to identify appropriate venues
Analyze offers and promotions exclusive to HelmsBriscoe
Evaluate
Develop and submit RFPs based on specific meeting needs and priorities
Compile and organize hotel data
Evaluate offers from venues
Negotiate
Engage in negotiations with venues
Recommend strategies to reduce cost and minimize risk
Coordinate site inspections
Execute
Assist with hotel selection
Communicate decisions to venues
Assess event execution
HB Client Solutions – Full-Service Meeting Management
The difference in making an event truly memorable is found in the details. In addition to site selection, HelmsBriscoe offers full-service meeting management for incentive programs, product launches, sales and marketing meetings, conferences, conventions, and more, through our subsidiary, ResourceOne.
HelmsBriscoe ResourceOne offers a variety of services, including housing and registration, group air and ground transportation, logistics, stage production, exhibit management, equipment sourcing, budget oversight and event management. Our dedicated team of meeting professionals pride themselves on executing flawless events for our clients, time and again.
To begin the meeting planning process with ResourceOne, click here, or email Kaye Sparks at ksparks@helmsbriscoe.com. Visit our ResourceOne site for additional information.
HB Client Solutions – Cruise Services
Cruises can offer great value, integrated budget control, a simplified planning process, a variety of on-site dining and entertainment options, and unique event customization opportunities, all with few out-of-pocket costs for attendees.
Modern cruise ships are designed with meetings in mind, including conference centers, boardrooms, and the ability to convert theaters and a variety of other spaces into the perfect site for your event. Since audio/visual equipment is typically complimentary, and transfers to entertainment venues are not necessary, cruise ships offer great value and a memorable backdrop for your meeting.
HelmsBriscoe’s buying power and relationships with cruise lines will help you secure exclusive amenity packages and optimal deposit schedules. Our cruise team experts have experience managing meetings on-board ships, as well as arranging land excursions. As the global leader in meetings procurement by land and by sea, HelmsBriscoe can assist you in booking a cruise event that will exceed expectations.
HB Client Solutions – Meeting Consolidation
HelmsBriscoe offers a fresh perspective to meeting consolidation, also referred to as Strategic Meetings Management or SMM.
A few of the benefits HelmsBriscoe can provide during the meeting consolidation process include:
Defining and Quantifying the Opportunity
HB can assist with the analysis of data sources in order to identify who is spending what on meetings and events within your organization, as well as how much is being spent and where.
Technology
HB is not dependent on a specific technology solution; however, our proprietary technology, which facilitates the registration, sourcing and tracking processes, is an option available at no cost to HB clients.
Implementation
HB will drive the implementation process within your organization, creating emails and presentations to promote the meeting consolidation program, process and benefits.
Program Documentation
HB will drive the M&E policy and standard addendum development process.
Savings Methodologies
HB will help determine appropriate benchmark methodologies and accurately track and measure the negotiation results.
Value
HB’s unparalleled global buying power and industry leverage will lead to superior results, driving costs lower while mitigating legal and financial risks.
Compliance Management
HB will assist with the monitoring of program usage and identify non-compliant stakeholders in order to maximize program value.
For additional information on HelmsBriscoe’s meeting consolidation services, click here to begin the process, or contact Dave Chapman, Senior Vice President, at dchapman@helmsbriscoe.com or 1.480.718.2373.
Contact HelmsBriscoe
Phone: +1.480.718.1111
Fax: +1.480.718.1126
Email: info@helmsbriscoe.com
HelmsBriscoe Global Headquarters
20875 N. 90th Place
Suite #210
Scottsdale, AZ 85255, USA
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