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Site SelectionFinding the Perfect Venue for Your Meeting or Event

Meeting planners today are under increasing pressure to do more with less. Travel budgets are shrinking, room inventory is constrained, and hotel staffing levels are limited. 

HelmsBriscoe helps meeting planners overcome these challenges by combining our collective expertise and buying power to identify venues and solutions that match your criteria. We negotiate rates and concessions and facilitate the contracting process on your behalf. As a client, you receive the highest possible return on your meeting, with no contracts or commitments required. In fact, because we are compensated by the property you select, you don't have to set aside an additional budget for our services!

Advocating on Your Behalf

We are by your side through every step of the venue selection and contracting process.


  • Research meeting history

  • Work to set meeting objectives, budget, and requirements

  • Utilize HelmsBriscoe’s proprietary resources to identify appropriate venues

  • Analyze offers and promotions exclusive to HelmsBriscoe


  • Develop and submit RFPs based on specific meeting needs and priorities

  • Compile and organize hotel data

  • Evaluate offers from venues


  • Engage in negotiations with venues

  • Recommend strategies to reduce cost and minimize risk

  • Coordinate site inspections


  • Assist with hotel selection

  • Communicate decisions to venues

  • Assess event execution